Sample Business Letters (101-200)

Sample Business Letters (101-200) Sample Business Letters (101-200) (Sample Business Letters are listed in Alphabetical Orde) Disclaimer: Be aware that some of these sample letters have legal, financial, or other implications. If you are not sure about the use of any letter, consult with an appropriate professional first.   Index 101. Commitment Form (Advertising)102. Company Bonus Letter103. Company Credit Account Approval Letter104. Company Credit Account Denial for Unfavorable Report105. Company Credit Account Denial Letter106. Complimentary Letter to Employee on Handling of Difficulty107. Complimentary Letter to Employee on Handling of Emergency108. Complimentary Letter to Hotel109. Complimentary Letter with Individual Commendation110. Confidential Information Agreement111. Confidentiality Agreement Between Firms112. Confirmation of Acceptance of Employee Suggestion113. Confirmation of Extension of Payment Date114. Confirmation of Interview Appointment115. Confirmation of Purchase Agreement116. Confirmation of Telephone Report of Problem117. Confirmation of Verbal Order118. Congratulations on a Job Well Done119. Congratulations on Employee on 5-Year Anniversary120. Congratulations on Expansion121. Congratulations on Formation of New Company122. Congratulations on Increased Sales123. Congratulations on Outstanding Achievement124. Congratulations on Promotion 1125. Congratulations on Promotion 2126. Congratulations to New Business127. Congratulations to New Owners128. Consignment Agreement129. Consignment Letter130. Consumer Credit Application131. Consumer Credit Application Form132. Contract 1, Goods133. Contract 2, Goods134. Contract Proposal for Services135. Conversion of Open Account to C.O.D.136. Correction of Deposition137. Corrections to Derogatory Credit Report138. Cover Letter for Loan Book139. Cover Letter in Response to Catalog Request140. Cover Letter, Product Literature in Response to Phone Inquiry141. Cover Letter, Renewed Charge Card142. Credit Dept Report to Collections on Past Due Account143. Credit Extension to Past Due Preferred Customer144. Customer Incentive Program Announcement145. Customer New Charge Card Cover Letter146. Customer Revival, Auto Mechanic147. Customer Revival, Preferred Customer Private Sale148. Customer Revival, Product Sales149. Customer Revival, Small Shop150. Customer Service Request Form 151. Decline of Venture Offer152. Decline to Interview Referred Job Applicant153. Deliveries Held Until Past Due Balance Paid154. Demand by Secured Party for Possession of Collateral155. Demand for Acknowledgement of Shipping Dates156. Demand for Delivery157. Demand on Guarantor158. Demand that Future Payments Be by Certified Check159. Demand to Endorsers for Immediate Payment160. Denial of Request for Additional Discount161. Denial of Request for Extension of Time162. Denial of Request for Quarterly Billing163. Directed Letter of Recommendation Requesting Reply164. Discharge of Security Interest165. Disclosure of Investigative Consumer Reports166. Disclosure Statement, Fair Credit Reporting Act167. Discreet Letter of Resignation168. Disputed Balance Notice169. Employee Invention Agreement170. Employee Non-Compete Agreement171. Employee Non-Compete Agreement (Specific Radius)172. Employee Photo and Recording Release173. Employee Suggestion for Company Meeting174. Employer's Verification on Loan Applicant175. Employment Agreement176. Employment Agreement177. Employment Information Form178. Employment Letter179. Employment Reimbursement Agreement180. Equipment Leasing Agreement181. Equipment Maintenance Agreement182. Escrow Check Receipt183. Escrow Fee Worksheet184. Expense Account Statement185. Expense Account Statement Form186. Explanation for Delay of Partial Shipment187. Explanation of Insurance Rate Increase188. Extension of Lease189. Fictitious Name Certificate - By Corporation190. Fictitious Name Certificate - Individual191. Fictitious Name Certificate - Partnership192. Fifth Overdue Payment Reminder, Notice of Credit Hold193. Final Demand for Payment on Delinquent Account194. Final Notice Before Legal Action195. Final Notice of Impending Litigation196. Final Warning Before Dismissal197. Financing Statement198. Firm Letter on Past Due Account199. Five Day Demand for Payment200. Follow Up Letter, Travel Agency 101. Commitment Form (Advertising) COMMITMENT FORMCLIENT:_________________________ DATE_________________DESCRIPTIONART WORK FOR BILLBOARD DESIGN:Includes conceptual layouts, comprehensivelayout, artist's renderings, preparation ofcamera - ready mechanicals.Estimated cost $250.00(Typography costs are extra)This commitment form is to serve as Client's writtenauthorization for (firm) to perform servicesand/or contract with suppliers for the above describeditems or services (radio, television, magazine,publication, outdoor advertising, artwork, production,etc.) on client's behalf. Client's signature alsoindicates understanding of estimates, prices, terms andliability to (firm) for said items or services.Alterations or revisions of above specifications involvingextra costs will be executed only upon additional writtenorders.ACCEPTED______________________DATE__________________________ CLIENT____________________AGENCY_____________________ Company Bonus Letter DearThe presentation you prepared for the (description ofproject) was truly outstanding. There is no doubt thatwe were awarded this project due to your fine work.Please accept the enclosed check as our way of sayingthank you for a job well done. Company Credit Account Approval Letter DearWe have reviewed your application for credit, and it is ourpleasure to inform you that an account has been opened foryour company.Please feel free to use your account as often as you wish.A descriptive brochure is attached which outlines the termsand conditions upon which this account has been opened.Should your credit requirements change, or should you haveany questions regarding your new account, call this officeand ask to speak to one of our account representatives.When you call, please have your account number available,in order that we might have quick access to your file. Company Credit Account Denial for Unfavorable Report DearThank you for your recent application for credit with ourfirm. We regret to inform you that we cannot extend creditterms to you at the present time, based on the report wereceived back from our credit bureau:If you feel that there may be some errors in the recordsof the credit reporting agency, we suggest that you contactthem and review their current information. In the eventthat there have been errors made, please direct them tosubmit a revised report to us for our reconsideration.We would be most happy to welcome you as a customer and toaccommodate you in any way possible under the circumstances.We do have a layaway plan and various other options that areavailable to our cash customers.Please feel free to call me if you have any questions or ifI can be of assistance to you in any way. Company Credit Account Denial Letter DearWe have reviewed your application for open account terms,and at this time are unable to open an account for yourcompany. Should circumstances change in the future, pleasefeel free to resubmit an application.We value your business, and hope to keep you as a customer.As a cash customer you will be advised of all special sales,and we know that you will find our prices and servicescompetitive enough to allow us to continue serving you.If you have any questions about this decision, or if I maybe of any help in any way with regard to your dealings withour company, please contact me at the above office. Complimentary Letter to Employee on Handling of Difficulty DearSeveral of your associates in the shipping department haveinformed me of the incident that occurred last Friday witha representative of Gene's Tool Supplies. They have allagreed that this driver hurled some extremely abusivelanguage at you and that his actions were unjustifiablyoffensive. They also all agreed that you remained agentleman throughout the entire time, attempting to solvethe problem. I compliment you on your self-control, andin handling the situation in such an exemplary manner. Ihave placed a call to the owner of Gene's Tools and fullyanticipate your receiving an apology from them. Complimentary Letter to Employee on Handling of Emergency DearYou are to be highly commended for the way that you handledthe emergency that occurred yesterday.The paramedics have informed us that if you hadn't acted asquickly as you did, our customer's attack might have beenfatal. Thanks to your fast reaction, she is already out ofintensive care and on the road to recovery.We are very proud of your association with our organization. Complimentary Letter to Hotel DearOur (name of event) that was held at your hotelwas extremely successful.The compliments that I have received on your staff'scourteousness and the excellent food that your chefsprepared for the occasion have been numerous.Thank you for helping to make our event a success. Complimentary Letter with Individual Commendation DearOur "Talent Night in St. Petersburg" promotion was greetedwith a great deal of enthusiasm by the community, and Iwant to take this opportunity to thank you for all of yourencouragement and support.As always, all of the staff at WQOL were extremelycooperative. I must, however, single out one in particularwho worked exceptionally hard to make it the success it was.This is Judith Blakely, who seems to have an unlimitedamount of energy and holds firmly to the conviction that ifit is worth doing, it is worth doing it right. It is fairto say that without her help, this event would not have beennearly as successful as it was. We played to a full house.What more is there to say!We will be looking forward to a repeat performance. It hasbeen a joy working with your fine staff. Confidential Information Agreement CONFIDENTIAL INFORMATION AGREEMENTIn consideration of being employed by_ (Company), theundersigned hereby agrees and acknowledges:1. That during the course of my employ there may bedisclosed to me certain trade secrets of the Company;said trade secrets consisting of:a) Technical information: Methods, processes, formulae,compositions, inventions, machines, computerprograms and research projects.b) Business information: Customer lists; pricing data;sources of supply; and marketing, production, ormerchandising systems or plans.2. I shall not during, or at any time after thetermination of my employment with the Company, use formyself or others, or disclose or divulge to others anytrade secrets, confidential information, or any otherdata of the Company in violation of this agreement.3. That upon the termination of my employ from the Company:a) I shall return to the Company all documentsrelating to the company, including but notnecessarily limited to: drawings, blueprints,reports, manuals, correspondence, customer lists,computer programs, and all other materialsand all copies thereof relating in any way to theCompany's business, or in any way obtained by meduring the course of my employ. I further agreethat I shall not retain any copies of the foregoing.b) The Company may notify any future or prospectiveemployer of the existence of this agreement.c) This agreement shall be binding upon me and mypersonal representatives and successors ininterest, and shall inure to the benefit of theCompany, its successors and assigns.d) The unenforceability of any provision to thisagreement shall not impair or affect any otherprovision.e) In the event of any breach of this agreement, theCompany shall have full rights to injunctiverelief, in addition to any other existing rights,without requirement of posting bond.Dated: _ Confidentiality Agreement Between Firms CONFIDENTIALITY AGREEMENTBETWEEN FIRMSAGREEMENT and acknowledgement between _ (Company), and _(Undersigned).Whereas, the Company agrees to furnish the undersignedcertain confidential information relating to the affairs ofthe Company for purposes of: (Describe)_,andWhereas, the undersigned agrees to review, examine,inspect or obtain such information only for the purposesdescribed above, and to otherwise hold such informationconfidential pursuant to the terms of this agreement,BE IT KNOWN, that the Company has or shall furnish to theundersigned certain confidential information, as set forth onattached list, and may further allow the undersigned the rightto inspect the business of the Company and/or interviewemployees or representatives of the Company, all on thefollowing conditions:1. The undersigned agrees to hold all confidential orproprietary information or trade secrets("information") in trust and confidence and agreesthat it shall be used only for the contemplatedpurpose, shall not be used for any other purpose ordisclosed to any third party.2. No copies will be made or retained of any writteninformation supplied.3. At the conclusion of our discussions, or upon demandby the Company, all information, including writtennotes, photographs, memoranda, or notes taken by youshall be returned to us.4. This information shall not be disclosed to anyemployee or consultant unless they agree to executeand be bound by the terms of this agreement.5. It is understood that the undersigned shall have noobligation with respect to any information known by theundersigned or generally known within the industryprior to date of this agreement, or becomes commonknowledge within the industry thereafter.Dated: _ Confirmation of Acceptance of Employee Suggestion DearYour suggestion that we recycle the trims from our vinylproduction has been analyzed and found to be an extremelyviable idea.This recycling process, which will be implemented in six toeight weeks from now, will result in direct savings to ourfirm. We commend you for your inventiveness!Please accept our congratulations on the adoption of yourrecommendation and our thanks for your enthusiastic attitude. Confirmation of Extension of Payment Date DearThis will acknowledge our telephone conversation of thisdate. As was stated in our letter dated (date) ,we should be receiving our financing by (date)In view of the above, we would appreciate your extendingthe date for our payment of the account until (date)This will enable us to make sure that all of the appropriatedocuments have been prepared.We appreciate your courtesies, past and present. It has beena pleasure doing business with your company and we lookforward to years of pleasant associations. Confirmation of Interview Appointment DearThank you for your courteous request to interview one of ourofficers for the article you are writing about our business.(name of individual) will be pleased to meet with you at ouroffices at (address) , on (day) , (date), at (time) I believe that you will find him tobe extremely knowledgeable about our business and the role weplay in relationship to our industry.Thank you for your interest in our firm Confirmation of Purchase Agreement DearThis letter will serve to confirm our agreement regardingyour purchase of, and payment for, certain merchandisefrom our company.We have agreed to ship the following merchandise to you:You agree to abide by our printed terms and conditions,and you additionally agree to pay for the merchandise inthree equal payments. The first payment shall be sentso as to be received by my office not later than (date)The second payment shall be received not later than thirtydays later, and the third payment shall be received notlater than thirty days after the second payment. In noevent shall payment be received later than (date)Please sign a copy of this letter and return it to me.Upon receipt of your confirmation of our agreement, Ishall release shipment of the aforementioned merchandise. Confirmation of Telephone Report of Problem DearThis will confirm our telephone conversation of (date)wherein I informed you that there was a problem with the(service performed)As I stated, (description of problem)It is my understanding that you will (commitment of servicecompany)in order to resolve this problem.Thank you for your cooperation in this matter. Confirmation of Verbal Order CONFIRMATION OF VERBAL ORDERDate: _To: _ (Supplier)This letter shall confirm your acceptance of verbal ordercommunicated to you on _.A copy of our purchase order containing the state termsis attached.Unless we receive objection within ten days of yourreceipt of this order, we shall expect delivery of all orderedgoods on the date indicated.Very truly yours, Congratulations on a Job Well Done DearThe displays you created for the "Summer's Coming"promotion are just beautiful. Several of the salespersonnel told me that they have received numerouscompliments from the customers.Congratulations on a job well done. Congratulations on Employee on 5-Year Anniversary Dear(date) will mark your fifth anniversary as amember of the (name of firm) We would like totake this opportunity to thank you for these past fiveyears of fine workmanship and company loyalty.We know that the growth and success of our company islargely dependent on having strong and capable staffmembers, such as yourself, and recognize thecontribution you make in helping us maintain theposition we enjoy in the industry.We are hoping that you will remain with us for many yearsto come and would like to offer our congratulations onthis anniversary. Congratulations on Expansion DearWhen we received your notice of expansion, we at (name offirm) were elated.There are few firms that can boast of the success youhave achieved over such a relatively short period of time.A great deal of that success, in our opinion, must bedirectly attributed to your strong leadership and thesense of direction that you provide.Please accept our heartiest congratulations and best wishesfor your continued success. Congratulations on Formation of New Company DearIt was with great pleasure that I read your announcementof the formation of your new company. You have certainlychosen an area that is coming into its own. I know thatwith your background, expertise and enthusiasm, your firmshould make quite an impression in the industry.My congratulations and best wishes for your success. Congratulations on Increased Sales TO: Sales Department MembersFROM: H.C. ChambersSUBJECT: Monthly ResultsThe numbers are in and I am proud to inform you that ourtotal sales for the period of April 15th through May 15thamount to $358,466.00, which represents a 10% increaseover our sales for the preceding period.You have achieved the goal we established in the first weekof April, and you are all to be highly commended for yourachievement. Congratulations! Congratulations on Outstanding Achievement DearYou have proven the skeptics wrong and accomplished whatmost said was impossible.There is no doubt that your recent achievements will bespoken of for some time to come and that the admirationfor your accomplishments is felt by all of us within theindustry as well as the general public.Please accept my heartiest congratulations for your success. Congratulations on Promotion 1 DearCongratulations on your recent promotion to (position)I know how hard you have worked to earn the recognitionyou presently enjoy at (name of firm) , and I feel thatthey are very wise in having ma